Information Systems

Email Setup on an Apple Device - (Students)

Wed, 18 Jan 2023 13:16:00-0500

Tap Settings > Passwords & Accounts > Add Account > Exchange

Enter your address

Enter your email address, then tap Next. This is your username@mail.ozarka.edu

You can also enter an account description.Example: "Student Email"

Connect to your Exchange Server

After you enter your email address, choose "Sign In" then enter your Ozarka password. If prompted, the Server is clubhouse.ozarka.edu and the Domain is mail.ozarka.edu

Sync your content

You can sync Mail, Contacts, Calendars, Reminders, and Notes. When you're finished, tap Save.

Email Setup on an Adroid Device

Mon, 26 Oct 2020 07:44:00-0500

Go to the Email app on your phone.
If you already set up another email account, create a new one. If you have not already set up an email account on your phone, you are automatically prompted to create a new one.
Enter your Email Address and Password. (username@ozarka.edu)
Click Manual Setup.
Click Microsoft Exchange ActiveSync.
Enter youremail address under Domain\Username (username@ozarka.edu).
Enter your Password.
Enter your Microsoft Exchange Server address. (postoffice16.ozarka.edu)
Make sure Use Secure Connection (SSL) is checked.
Click Next.
Click OK to accept any activation and security prompts that appear.
Configure your account options as desired.
Click Next.
Depending on the security prompts that appeared in step 11, you may be asked to activate a device administrator. Click Activate to accept it.
Enter a name for the email account (optional, has no effect on your connection).
Click Done.

Email Setup on an Apple Device - (Fulltime Employees)

Fri, 06 Sep 2013 07:42:00-0500

Tap Settings > Passwords & Accounts > Add Account > Exchange

Enter your address

Enter your email address, then tap Next. This is your username@ozarka.edu You can also enter an account description.

Connect to your Exchange Server

After you enter your email address, choose "Sign In" then enter your Ozarka password. If prompted, the server is postoffice16.ozarka.edu

Sync your content

You can sync Mail, Contacts, Calendars, Reminders, and Notes. When you're finished, tap Save.

SECURITY & INTEGRITY OF INFORMATION SYSTEMS & TECHNOLOGY AT OZARKA COLLEGE

Fri, 20 May 2011 09:45:00-0500

INTRODUCTION

The security and integrity of Ozarka College's Information Systems & Technology resources (IST) is vital. There are a number of ways IST can be compromised and all who use the resources have a part to play in guarding the IST resources at Ozarka.

Attacks that are aimed to compromise the security and integrity of IST resources can be focused on standalone computers. However those attacks are able to quickly infect other IST resources on the networks to which they are connected.

As a consequence, it is imperative that protections be implemented and that they are adhered to rigorously. This will reduce the likelihood of a security and integrity outbreaks and minimize the risks associated with any outbreak. Ozarka College has a responsibility to protect its resources. Accordingly, all possible points of entry (internet, e-mail, removal media, personal computers, gateways, servers, employee computers) need to be protected and appropriate actions must be implemented to counter the risks. The success of this program depends on the products available and the regular use of these products by students and employees.

WHAT ATTACKS SECURITY AND INTEGRITY OF SYSTEMS

There are three common ways our computers are attacked. They are:

Viruses A virus is a software program or piece of code that infects a computer and reproduces itself to spread throughout the computer or to other computers. Viruses are spread through executable code, which means it must be activated to affect a system and spread. Viruses can sit dormant in computer system until they are activated, either remotely or with a countdown in the code itself.
Malware: Malware is short for malicious software. There are different types of malware. A trojan is a type of malware that is surreptitiously downloaded with other software; trojans do not replicate as viruses do, but trojans are generally more malicious because they steal information and “phone home” that information to its master. The name “trojan” comes from the Greek mythology story about the Trojan Horse. Other malware might include spyware or adware, which track the computer’s user’s computing habits, history, or online shopping browsing and buying. Spyware is intended to keep a record of the activity, while adware is intended to blast the user with targeted ads based on web browsing and online habits. Both do so usually without the user’s knowledge.
Phishing: Phishing is the name given for one of the worst computer crimes: identity theft. Phishing attempts usually come in the form of emails, instant messages, or hacked websites. They direct the user to what appears to be a legitimate website or application. The user, assuming the website/application is legitimate, enters his username and password, which is promptly stolen.

Although it is increasingly difficult as crooks become more sophisticated, you can prevent viruses and phishing attacks. Some of the tips given below may require you to radically change your computer use and Internet browsing. But if you have ever experienced a virus or trojan, and tried to fix your computer after getting one, you probably realize very quickly that the ounce of prevention really was worth the pound of cure.

(Information taken from: theoldergeek.com/troubleshooting/security-issues/how-to-avoid-computer-viruses-and-phishing-hacks/)

WHAT CAN BE DONE TO MAXIMIZE SECURITY AND INTEGRITY OF SYSTEMS

Ozarka College will maintain a site license and/or make available virus and malware detection and prevention software for personal computers and servers maintained by the College. College clients who have access to networked personal computers will have direct access to the currently supported virus and malware detection and prevention software. Employees will ensure that the virus and malware software installed on their personal computers is in accordance with this policy, and is not tampered with or removed.

The Information Systems department will monitor virus developments and ensure that clients have access to appropriate tools or information to enable them to protect their personal computers against possible infection by a computer virus or malware.

The Information Systems department will thoroughly investigate any report of a virus and malware infection or possible virus and malware infection. If the report is of a serious nature or the effect is widespread, the Chief Information Officer will be informed so that whatever measures are necessary to deal with the matter can be implemented.

Employees or students will not be asked to supply their username or password to anyone. If maintenance is required on your computer, other procedures will be enacted to carry that out. The Information Systems Department will NOT as you for your username or password – over the phone, in an email, or other forms of communication. Therefore, do NOT supply your username or password no matter how legitimate the request seems.

Routine Maintenance Window

Wed, 05 May 2010 19:24:00-0500

Every Wednesday from 5:00 a.m. to 7:00 a.m., Ozarka's Department of Information Systems performs routine maintenance on server, telephone, and network equipment. During this Maintenance Window, services provided by Ozarka such as myOzarka, e-mail, web and/or network access may be interrupted. While every effort is made to minimize the impact on students, faculty and staff, scheduled equipment maintenance is necessary in order to provide reliable services.

Setting Up Your Ozarka Email In Microsoft Outlook

Tue, 30 Jun 2009 11:36:00-0500

For Full-Time Employees

Start Outlook.
On the Tools menu, click Account Settings.
Click New.
Click Microsoft Exchange, POP3, IMAP, or HTTP, and then click Next.
In the Auto Account Setup dialog box, click to select the Manually configure server settings or additional server types check box, and then click Next.
Click Internet E-Mail, and then click Next.
In the Server Information section, select IMAP for Account Type.
In the Your Name box, enter your name exactly as you want it to appear to recipients.
In the E-mail Address box, type your e-mail address. (USERNAME@ozarka.edu)
In the User Name box, type your account name.
In the Password box, type your password.
In the Incoming mail server box, type postoffice16.ozarka.edu.
In the Outgoing mail server (SMTP) box, type postoffice16.ozarka.edu. NOTE: IMAP4 is a retrieval protocol. You must have SMTP to send your messages.
Click Next after you have completed entering this configuration information, and then click Finish.

Microsoft Office Outlook 2003 and earlier versions of Outlook

Start Outlook.
On the Tools menu, click E-mail Accounts.
Under E-mail Accounts, click Add a new e-mail account, and then click Next.
Click IMAP as the type of account that you are creating, and then click Next.
In the Your Name box, enter your name exactly as you would like it to appear to recipients.
In the E-mail Address box, type your e-mail address.(USERNAME@ozarka.edu)
In the User Name box, type your account name.
In the Password box, type your password.
In the Incoming mail server (IMAP) box, type starbuck.ozarka.edu.
In the Outgoing mail server (SMTP) box, type starbuck.ozarka.edu. NOTE: IMAP4 is a retrieval protocol. You need SMTP to send your messages.
Click Next after you have completed entering this configuration information, and then click Finish.

For Part-Time Employees

Microsoft Office Outlook 2007

Start Outlook.
On the Tools menu, click Account Settings.
Click New.
Click Microsoft Exchange, POP3, IMAP, or HTTP, and then click Next.
In the Auto Account Setup dialog box, click to select the Manually configure server settings or additional server types check box, and then click Next.
Click Internet E-Mail, and then click Next.
In the Server Information section, select IMAP for Account Type.
In the Your Name box, enter your name exactly as you want it to appear to recipients.
In the E-mail Address box, type your e-mail address. (USERNAME@mail.ozarka.edu)
In the User Name box, type your account name.
In the Password box, type your password.
In the Incoming mail server box, type clubhouse.ozarka.edu.
In the Outgoing mail server (SMTP) box, type point.ozarka.edu. NOTE: IMAP4 is a retrieval protocol. You must have SMTP to send your messages.
Click Next after you have completed entering this configuration information, and then click Finish.

Microsoft Office Outlook 2003 and earlier versions of Outlook

Start Outlook.
On the Tools menu, click E-mail Accounts.
Under E-mail Accounts, click Add a new e-mail account, and then click Next.
Click IMAP as the type of account that you are creating, and then click Next.
In the Your Name box, enter your name exactly as you would like it to appear to recipients.
In the E-mail Address box, type your e-mail address.(USERNAME@mail.ozarka.edu)
In the User Name box, type your account name.
In the Password box, type your password.
In the Incoming mail server (IMAP) box, type clubhouse.ozarka.edu.
In the Outgoing mail server (SMTP) box, type point.ozarka.edu. NOTE: IMAP4 is a retrieval protocol. You need SMTP to send your messages.
Click Next after you have completed entering this configuration information, and then click Finish.

For Students

Microsoft Office Outlook 2007

Start Outlook.
On the Tools menu, click Account Settings.
Click New.
Click Microsoft Exchange, POP3, IMAP, or HTTP, and then click Next.
In the Auto Account Setup dialog box, click to select the Manually configure server settings or additional server types check box, and then click Next.
Click Internet E-Mail, and then click Next.
In the Server Information section, select IMAP for Account Type.
In the Your Name box, enter your name exactly as you want it to appear to recipients.
In the E-mail Address box, type your e-mail address. (USERNAME@mail.ozarka.edu)
In the User Name box, type your account name.
In the Password box, type your password.
In the Incoming mail server box, type clubhouse.ozarka.edu.
In the Outgoing mail server (SMTP) box, type point.ozarka.edu. NOTE: IMAP4 is a retrieval protocol. You must have SMTP to send your messages.
Click Next after you have completed entering this configuration information, and then click Finish.

Microsoft Office Outlook 2003 and earlier versions of Outlook

Start Outlook.
On the Tools menu, click E-mail Accounts.
Under E-mail Accounts, click Add a new e-mail account, and then click Next.
Click IMAP as the type of account that you are creating, and then click Next.
In the Your Name box, enter your name exactly as you would like it to appear to recipients.
In the E-mail Address box, type your e-mail address.(USERNAME@mail.ozarka.edu)
In the User Name box, type your account name.
In the Password box, type your password.
In the Incoming mail server (IMAP) box, type clubhouse.ozarka.edu.
In the Outgoing mail server (SMTP) box, type point.ozarka.edu. NOTE: IMAP4 is a retrieval protocol. You need SMTP to send your messages.
Click Next after you have completed entering this configuration information, and then click Finish.

Forwarding Your Phone

Mon, 29 Jun 2009 10:10:49-0500

To send calls to an inside extension:

1. Press *33

2. Enter extension number

To send calls to an outside extension:

1. Press *33

2. Enter (9 + the outside number)

(This feature is not automatically enabled for all extensions. If you need this feature enabled, please contact Information Systems.)

To cancel the forward from the sending telephone:

1. Press *33

2. Enter your extension

Help Desk

Mon, 29 Jun 2009 07:51:00-0500

Get Help In Person

Our staff is available Monday through Friday, 8am to 4:30pm to answer questions in person. We are closed for official state holidays. We are located in the administration building, room M209.

By Telephone

Our free telephone support is available Monday through Friday, 8am to 4:30pm. Our phone number is (870) 368-2021.

By Email

Ask us a question via email for free, any time! Our email address is helpdesk@ozarka.edu, or you can use our web-based contact us form. When sending us a question via email, please do not include sensitive data like passwords.

NOTE: We are funded through Ozarka College with the purpose of providing technical support to the College and its constituents. We are regretfully unable to provide support to users who have no current College affiliation.

Digital Millenium Copyright Act (DMCA)

Tue, 26 May 2009 20:37:00-0500

Digital Millenium Copyright Act (DMCA)
The Digital Millennium Copyright Act (DMCA) is legislation enacted by the United States Congress in October 1998 that made major changes to the US Copyright Act. These changes were necessary in part to bring US Copyright law into compliance with the World Intellectual Property Organization (WIPO) Copyright Treaty and the WIPO Performances Phonograms Treaty. The DMCA also strengthened the legal protection of intellectual property rights in the wake of emerging new information communication technologies.

Digital Millenium Copyright Act (DMCA) and File Sharing at Ozarka College
Downloading and sharing copyrighted material online without permission is unethical and illegal. Ozarka College is dedicated to addressing and resolving issues of copyright infringement, as well as implementing preventative measures and policies to ensure proper use of peer-to-peer (P2P) applications on the campus network.

In addition to sending complaints to Ozarka, copyright owners may also take direct legal action against alleged infringers, and subpoena the college for information about people sharing files. The No Electronic Theft (NET) Act provides for serious criminal penalties, including a fine of up to $250,000 and a potential jail sentence. Lack of knowledge about copyright infringement laws will not excuse one from legal consequences, or from action by the college. It is your responsibility to be aware of the legality of your actions.

How do I know what is legal and what is not when it comes to copying music?
Here is the bottom line: If you distribute copyrighted music without authorization from the copyright owner, you are breaking the law. Distribution can mean anything from "sharing" music files on the Internet to burning multiple copies of copyrighted music onto blank CD-Rs.

Is it illegal to upload music onto the Internet even if I don’t charge for it?
Yes, if the music is protected by copyright and you do not have the copyright holder’s permission. U.S. copyright law prohibits the unauthorized distribution of copyrighted creative work whether or not you charge money for it.

If all I do is download music files, am I still breaking the law?
Yes, if the person or network you are downloading from does not have the copyright holder’s permission. Peer-to-peer systems like KaZaa, Grokster, Gnutella, LimeWire, Morpheus, WinMX, Aimster, and Bearshare have music that is not legal for you to download.

What if I upload or download music to or from a server that is based outside of the U.S.?
If you are in the United States, U.S. law applies to you regardless of where the server may be located.

What if I download or upload poor-quality recordings?
The law prohibits unauthorized copying and/or distribution of digital recordings that are recognizable copies of copyrighted work. The quality of the recordings does not matter.

If I bought the CD, is it okay to make copies of it?
It is illegal to copy a CD for use by someone other than the original purchaser. This means it is illegal to loan a friend a CD for them to copy, and it is illegal for you to make mixed CDs and distribute them to your friends as well.

How do I know if something is copyrighted?
When you buy music legally, there is usually a copyright mark somewhere on the product. Stolen music generally doesn’t bear a copyright mark or warning. Either way, the copyright law still applies. A copyrighted creative work does not have to be marked as such to be protected by law.

Where can I legally download music?
Vist the Center for Copyright Information

quick demo of committee manager addon to myOzarka

Wed, 06 May 2009 19:59:00-0500

Password guidelines and instructions for changing passwords

Sun, 04 Jan 2009 00:00:00-0500

Password Choice Requirements

At a minimum, passwords shall be changed every 90 days.
Passwords shall be at least eight characters in length and be a mixture of alpha and non-alpha characters
User passwords shall not be reused within six password changes.

Suggested strategies for selecting a valid password:
Choose a word, then scramble it with some random numbers (e.g., buffalo becomes Bu3fa2o).
Convert an easy-to-remember phrase into an acronym. "It is a very fine day" could be abbreviated to "iiavfd", and then by adding two nonalphabetic characters, would become a valid password of iia44fd.

Users must never write down or otherwise record their passwords. Each user is responsible for any action taken with that user's login. No college employees or students should ever share or divulge their password to anyone, including other college students and staff, nor should OC employees and administrators ever request a user to divulge his or her password. Users should change their passwords often--at least once every 90 days for staff/faculty and 180 days for students. Any password that a user believes may have been compromised must be changed immediately.

Users must not attempt to determine another user's password through any means. This prohibition applies to passwords for students, faculty, staff, and friends and accounts on systems reached through the Internet.

Account lockouts: An account will be set to lock out a user for a minimum of five minutes after a maximum of 3 failed login attempts.

Password uniqueness: A history of at least 5 passwords should be kept when technically feasible for each account within a system. New passwords should be checked against this history and users prohibited from re-using any matching entries.

Changing Passwords

myOzarka

Click on My Tools
Click on Change Password

Sonisweb

Click on Systems
Click on Change Password

Note: Resetting a password in the Information Systems department requires that the user present a photo ID.

What to do when you go over quota on your Exchange Account

Tue, 09 Sep 2008 12:23:00-0500

What to do when you go over quota on your Exchange account (Outlook 2002, 2003, and 2007)

An error message such as "your mailbox is over its size limit" indicates that you have exceeded your Exchange server quota. Exchange accounts at Ozarka College have a default quota of 500MB.

You can check your disk quota by using the mailbox cleanup tool in Outlook 2002, 2003, or 2007. (This tool is not available in prior versions of Outlook.)

From the Tools menu, select Mailbox Cleanup... .
Click the View Mailbox Size... (Outlook 2003 and 2007) or Click Here (Outlook 2002) button to view your usage.

Following are suggestions to help you stay within your Exchange quota:

Check the Deleted Items folder
Check for large messages and attachments

Check the `Deleted Items` folder

Any mail you've deleted from your Inbox (or any other folder) is not really gone until you empty the Deleted Items folder:

To delete individual messages in the Deleted Items folder, select the appropriate message, and click the Delete button on the toolbar (it looks like an "X").
To empty the entire Deleted Items folder, from the Tools menu, select Empty "Deleted Items" Folder.

If you wish, you can set Outlook to automatically delete items in the Deleted Items folder upon exiting. To do so:

Within Outlook, from the Tools menu, select Options... .
Click the Other tab.
In the window that appears, select the checkbox that says Empty the Deleted Items folder upon exiting.

Check for large messages and attachments

To search for messages and attachments over a specified size, follow the directions below to use Advanced Find:

From the Tools menu, choose Mailbox Cleanup... .
Click the radio button Find items larger than. You can leave the default value of 250 kilobytes or increase it to narrow your search to larger messages. A good starting point is 5,000 kilobytes.
Click Find... .
In the Advanced Find window, click View, then Arrange By, and then Size.

Now that you have a list of messages in the Advanced Find window that are over a certain size, you must choose what you want to do with those messages:

You can delete them by right-clicking each message in the Advanced Find window and choosing Delete.
Note: This option will move the message to the Deleted Items folder, but you will need to empty that folder to reduce your overall quota.
You can open each message, save its attachment(s) to a local folder, and then remove the attachment(s) from the message. This will allow you to keep the email message without the attachment counting against your Exchange quota. Below are the steps for this procedure:
1. In the Advanced Find window, double-click the message.
2. Right-click the attachment(s), and click Save As... .
3. Browse to the folder you would like to save the attachment in, and click Save.
4. Right-click the attachment(s), and click Remove.
5. From the message's File menu, select Save to save the message without the attachment(s).

How do I remove stored passwords from my web browser?

Fri, 04 Jan 2008 10:38:00-0500

Below are instructions for removing saved passwords from various browsers:

Internet Explorer

In Internet Explorer, go to Tools - Internet Options - Content - Personal Information - AutoComplete. Make sure AutoComplete is not enabled for "Forms" and "User names and passwords on forms."

Firefox

From the Tools menu, choose Options. Click Privacy on the left. Make sure 'Remember Passwords' is unchecked under Saved Passwords. Click Clear to delete all saved passwords. Alternatively, click View Saved Passwords to remove specific saved passwords.

Safari

From the Safari menu, choose Preferences. Click the Autofill tab. Click the Edit button next to Usernames and Passwords, and manage your passwords from there.

Protect your password

Fri, 04 Jan 2008 10:00:00-0500

Never share your password with anyone, not even a relative or colleague. If another person has your password, they can, for all computer purposes, be you. This extends far beyond simply reading your email. At Ozarka College, this would include sending email as you, gaining access to sensitive financial information, and changing where your paycheck goes, and is considered a serious policy violation. But it's just not a smart thing to do anywhere.

It's very important to use different passwords for different systems. This limits the damage a malicious person can do should a password fall into the wrong hands. Everyone understands that it's nearly impossible to memorize a different strong password for each service you need to log in to. It's a good idea to have a set of four or five very strong passwords that you use on different systems.

Do everything you can to memorize your passwords, but if, for some reason, you absolutely must write down a password, always keep the note with you or in a locked file, and do not write down the corresponding ID

Reporting Copyright Infringements

Fri, 04 Jan 2008 09:26:00-0500

Ozarka has designated an agent to receive notifications of alleged copyright infringement in the Ozarka.edu and AATYC.org domains. If you believe your copyrighted work is being infringed on a Ozarka site, please notify the Director of Information Systems.

Contact Information

Email:
Phone:+1 870 368 7371
Fax:+1 870 368 2091

Surface Mail:
Director of Information Systems
Ozarka College
218 College Drive
Melbourne, Ar 72556

Elements of Notification

In notifying us of the alleged copyright infringement, please be sure to include the following information:

a description of the copyrighted work that is the subject of the claimed infringement (if multiple works are being infringed at a single site, a representative list of such works at that site is adequate);
a description of the infringing material and information sufficient to permit Ozarka to locate the material;
contact information for you, including your address, telephone number and/or email address;
a statement by you that you have a good faith belief that use of the material in the manner complained of is not authorized by the copyright owner, or its agent, or the law;
a statement by you, signed under penalty of perjury, that the information in the notification is accurate and that you have the authority to enforce the copyrights that are claimed to be infringed; and
a physical or electronic signature of the copyright owner or a person authorized to act on its behalf.

Failure to include all of the above-listed information may result in a delay of the processing of your complaint. Ozarka will terminate the online privileges of users who infringe the copyright of others.

Further Information

For more information on the Digital Millenium Copyright Act please see the U.S. Copyright Office web site.

Information Systems

Email Setup on an Apple Device - (Students)

Enter your address

Connect to your Exchange Server

Sync your content

Email Setup on an Adroid Device

Email Setup on an Apple Device - (Fulltime Employees)

Enter your address

Connect to your Exchange Server

Sync your content

SECURITY & INTEGRITY OF INFORMATION SYSTEMS & TECHNOLOGY AT OZARKA COLLEGE

INTRODUCTION

WHAT ATTACKS SECURITY AND INTEGRITY OF SYSTEMS

WHAT CAN BE DONE TO MAXIMIZE SECURITY AND INTEGRITY OF SYSTEMS

Routine Maintenance Window

Setting Up Your Ozarka Email In Microsoft Outlook

Forwarding Your Phone

Help Desk

Digital Millenium Copyright Act (DMCA)

quick demo of committee manager addon to myOzarka

Password guidelines and instructions for changing passwords

Changing Passwords

What to do when you go over quota on your Exchange Account

What to do when you go over quota on your Exchange account (Outlook 2002, 2003, and 2007)

Check the Deleted Items folder

Check for large messages and attachments

How do I remove stored passwords from my web browser?

Protect your password

Reporting Copyright Infringements

Contact Information

Elements of Notification

Further Information

Check the `Deleted Items` folder